2026年15个最佳AI效率工具

How We Tested

Our team spent 180+ hours testing over 50 AI productivity tools across multiple criteria. Following our proven jilo.ai methodology, we evaluated each tool based on:

• Time Savings: Measurable reduction in task completion time

• Workflow Integration: How well the tool fits into existing work habits

• AI Intelligence: Quality of suggestions, automations, and predictions

• Cross-Platform: Availability across desktop, mobile, and web

• Value for Money: Productivity gains relative to subscription cost

Each tool was tested in real daily workflows across project management, note-taking, scheduling, communication, and document processing.

Best AI Productivity Tools at a Glance

RankToolBest ForPricingRating |------|------|----------|---------|--------| 1Notion AIAll-in-one workspace$8/month add-on9.4/10 2ChatGPTGeneral productivity assistant$20/month9.2/10 3Microsoft CopilotOffice 365 productivity$20/month9.0/10 4Reclaim.aiSmart calendar managementFree / $10/month8.8/10 5Todoist AITask management$5/month8.6/10 6Otter.aiMeeting transcriptionFree / $17/month8.5/10 7GrammarlyWriting assistance$12/month8.4/10 8Zapier AIWorkflow automation$20/month8.3/10 9MemAI-powered note-taking$15/month8.1/10 10SuperhumanEmail management$30/month8.0/10 11Raycast AIMac launcher & AI assistant$8/month7.9/10 12ClockwiseTeam calendar optimizationFree / $7/month7.7/10 13TaskadeAI project management$8/month7.6/10 14MagicalAuto-fill & text expansionFree / $10/month7.4/10 15SunsamaMindful daily planning$20/month7.3/10

Detailed Reviews

1. Notion AI — Best All-in-One Workspace

Rating: 9.4/10 Pricing: $8/month AI add-on (requires Notion subscription) Best for: Teams and individuals who want AI embedded in their workspace

Key features:

• AI writing, summarization, and brainstorming within pages

• AI-powered database autofill and property generation

• Q&A across your entire workspace knowledge base

• Meeting notes to action items conversion

• Translation and tone adjustment

Pros:

• AI is seamlessly woven into an already powerful workspace

• Excellent for team knowledge management

• Works within your existing documents and databases

• Q&A feature searches across all your workspace content

• Affordable add-on pricing

Cons:

• Requires learning Notion's system first

• AI quality depends on workspace content quality

• Can be slow on large workspaces

• Some AI features feel basic compared to ChatGPT

Our verdict: Notion AI transforms an already excellent workspace into a productivity powerhouse. The ability to query your entire knowledge base with AI makes it indispensable for teams that live in Notion.

2. ChatGPT — Best General Productivity Assistant

Rating: 9.2/10 Pricing: Free tier / $20/month Plus Best for: Versatile AI assistance for any productivity task

Key features:

• Custom GPTs for specialized productivity workflows

• File analysis for documents, spreadsheets, and PDFs

• Web browsing for real-time research

• Code interpreter for data analysis

• Voice mode for hands-free interaction

Pros:

• Most versatile productivity tool available

• Handles any task from writing to data analysis

• Custom GPTs let you build specialized assistants

• Improving memory features for context retention

• Works on every platform

Cons:

• Not embedded in your existing tools

• Requires switching context to use

• Conversation-based interface limits some workflows

• Usage caps on advanced features

Our verdict: ChatGPT is the Swiss Army knife of AI productivity. While it doesn't integrate directly into your workflow like Notion AI, its sheer versatility makes it the most broadly useful AI tool for productivity.

3. Microsoft Copilot — Best for Office Productivity

Rating: 9.0/10 Pricing: Free version / $20/month Pro / $30/user/month for M365 Copilot Best for: Microsoft 365 power users

Key features:

• AI in Word, Excel, PowerPoint, Outlook, and Teams

• Meeting summarization and action items

• Excel data analysis with natural language

• Presentation generation from documents

• Email drafting and prioritization

Pros:

• Deeply integrated into daily Office workflows

• Excel AI analysis is genuinely transformative

• Meeting summaries save significant time

• PowerPoint generation from outlines is impressive

• Enterprise-grade security

Cons:

• M365 Copilot pricing is steep ($30/user/month)

• Quality inconsistent across different Office apps

• Requires M365 subscription

• Some features still feel early-stage

Our verdict: Microsoft Copilot is the most impactful AI tool for Office-heavy organizations. The Excel and Teams AI features alone can save hours per week for knowledge workers.

4. Reclaim.ai — Best for Smart Scheduling

Rating: 8.8/10 Pricing: Free tier / $10/month Starter / $15/month Business Best for: Automatic calendar management and time blocking

Key features:

• AI-powered smart scheduling and time blocking

• Habit and routine scheduling

• Meeting scheduling with smart availability

• Time tracking and analytics

• Google Calendar and Outlook integration

Pros:

• Automatically protects time for important work

• Smart scheduling considers priorities and energy

• Excellent habit and routine management

• Strong calendar analytics and insights

• Generous free tier

Cons:

• Learning period to calibrate preferences

• Occasional scheduling conflicts during setup

• Limited project management features

• Calendar integration sometimes delays

Our verdict: Reclaim.ai is the best AI scheduling tool we've tested. It genuinely gives you back hours each week by intelligently managing your calendar, protecting focus time, and eliminating scheduling overhead.

5. Todoist AI — Best for Task Management

Rating: 8.6/10 Pricing: Free tier / $5/month Pro / $8/month Business Best for: Smart task creation, prioritization, and organization

Key features:

• AI task creation from natural language

• Smart scheduling suggestions

• AI-powered filters and views

• Project templates with AI customization

• Cross-platform sync

Pros:

• Clean, intuitive interface with smart AI features

• Natural language task input is excellent

• Affordable pricing

• Cross-platform availability

• Strong integration ecosystem

Cons:

• AI features are subtle, not transformative

• Limited project management for complex projects

• Free tier lacks AI features

• No built-in time tracking

Our verdict: Todoist AI adds meaningful intelligence to the best task manager available. The AI enhancements are practical rather than flashy, making daily task management smoother and more intuitive.

6. Otter.ai — Best for Meeting Transcription

Rating: 8.5/10 Pricing: Free (300 min/month) / $17/month Pro Best for: Automatic meeting notes and transcription

Key features:

• Real-time meeting transcription

• AI-generated meeting summaries and action items

• Speaker identification

• Integration with Zoom, Teams, and Google Meet

• Searchable transcript archive

Pros:

• Excellent transcription accuracy

• Automatic meeting summaries save hours

• Good speaker identification

• Generous free tier

• Searchable meeting archive is invaluable

Cons:

• Accuracy drops with accents or technical jargon

• Summary quality varies by meeting type

• Privacy concerns with recording

• Premium features require paid plan

Our verdict: Otter.ai is essential for anyone in frequent meetings. The combination of transcription, summarization, and action item extraction means you can actually be present in meetings instead of frantically note-taking.

7. Grammarly — Best for Writing Productivity

Rating: 8.4/10 Pricing: Free tier / $12/month Premium / $15/month Business Best for: Improving writing speed and quality across all platforms

Key features:

• Real-time grammar, spelling, and style correction

• Tone detection and adjustment

• AI text generation and rewriting

• Works across browsers, desktop apps, and mobile

• Brand tone profiles for teams

Pros:

• Works everywhere you write

• Significantly speeds up editing process

• Tone detection helps communication clarity

• Strong browser extension

• Trusted by millions

Cons:

• AI generation quality below ChatGPT

• Can be overly aggressive with suggestions

• Premium required for useful features

• Performance impact on some apps

Our verdict: Grammarly remains the essential writing productivity tool. It's not about AI generation — it's about making every piece of communication clearer, faster, and more professional.

8. Zapier AI — Best for Workflow Automation

Rating: 8.3/10 Pricing: Free tier / $20/month Starter Best for: Automating repetitive tasks across 6,000+ apps

Key features:

• AI-powered workflow creation from natural language

• 6,000+ app integrations

• AI data extraction and formatting

• Conditional logic and filtering

• Multi-step automated workflows (Zaps)

Pros:

• Connects virtually any app to any other app

• AI makes workflow creation accessible to non-technical users

• Enormous integration library

• Reliable automation execution

• Good free tier for basic needs

Cons:

• Complex workflows require technical thinking

• Pricing scales with usage

• Debugging failed automations can be frustrating

• AI workflow suggestions not always optimal

Our verdict: Zapier AI democratizes automation. The ability to describe a workflow in plain English and have it built automatically makes powerful automation accessible to everyone, not just developers.

9–15: Quick Reviews

Mem (8.1/10) — $15/month. AI-first note-taking that automatically organizes and surfaces relevant notes. Excellent for people who capture lots of information and need AI to make sense of it. Search and connection features are standout.

Superhuman (8.0/10) — $30/month. The fastest email client with AI features for drafting, summarizing, and prioritizing. Worth the premium for anyone who processes 100+ emails daily. The speed alone justifies the cost.

Raycast AI (7.9/10) — $8/month. Mac-only launcher with built-in AI assistant, snippets, and automation. Replaces Spotlight with a productivity powerhouse. Best for developers and power users on macOS.

Clockwise (7.7/10) — Free / $7/month. Team calendar optimization that finds the best meeting times while protecting focus time. Excellent for teams struggling with meeting overload. The free tier covers most needs.

Taskade (7.6/10) — $8/month. AI-powered project management with mind maps, docs, and chat. Good for small teams wanting an all-in-one project tool. AI features for task generation and project planning are useful.

Magical (7.4/10) — Free / $10/month. Chrome extension for text expansion and auto-fill across web apps. Saves time on repetitive data entry and messaging. Simple but effective for customer-facing roles.

Sunsama (7.3/10) — $20/month. Mindful daily planning that pulls tasks from multiple sources. Best for people who feel overwhelmed by their task lists. The guided daily planning ritual is uniquely calming.

How to Choose the Right AI Productivity Tool

By User Type

Knowledge Workers: Notion AI + Reclaim.ai + Grammarly covers writing, organizing, and scheduling.

Executives: Superhuman for email, Otter.ai for meetings, Reclaim.ai for calendar management.

Freelancers: ChatGPT for versatility, Todoist for tasks, Grammarly for communication.

Developers: Raycast AI for Mac workflow, ChatGPT for coding assistance, Zapier for automation.

Teams: Notion AI for collaboration, Clockwise for calendar, Otter.ai for meetings.

Key Decision Factors

• Already in Notion: Notion AI is the obvious add-on

• Microsoft shop: Copilot integrates seamlessly

• Meeting-heavy: Otter.ai is essential

• Calendar chaos: Reclaim.ai or Clockwise

• Email overload: Superhuman

• Budget-limited: ChatGPT free + Todoist free + Grammarly free

FAQ

What's the single best AI productivity tool?

If you could only pick one, ChatGPT Plus offers the broadest productivity gains at $20/month. However, for teams already using Notion, the $8/month AI add-on provides more deeply integrated productivity improvements for daily workflow.

How much time can AI productivity tools actually save?

In our testing, the right combination of AI tools saves 5-10 hours per week for knowledge workers. Meeting transcription (Otter.ai) saves 2-3 hours, smart scheduling (Reclaim.ai) saves 1-2 hours, and AI writing assistance (Grammarly/ChatGPT) saves 2-3 hours.

Can AI productivity tools work offline?

Most AI productivity tools require internet connectivity for their AI features. Notion, Todoist, and Grammarly offer limited offline functionality for basic features, with AI processing happening when you reconnect. Fully offline AI assistants are still rare.

Are AI productivity tools safe for sensitive business data?

Enterprise plans from major providers (Microsoft, Notion, Grammarly) offer data encryption, compliance certifications, and no-training guarantees. Always check data handling policies before uploading sensitive information. For maximum security, consider on-premise AI solutions.

What's the best free AI productivity stack?

ChatGPT free tier for writing and research, Todoist free for task management, Grammarly free for writing quality, Reclaim.ai free for scheduling, and Otter.ai free (300 min/month) for meeting notes. This stack costs nothing and covers core productivity needs.